Finding the best office wide format printer in 2026 involves balancing print quality, versatility, and cost-efficiency. The HP OfficeJet Pro 9720e stands out as the best overall choice thanks to its all-in-one capabilities and smart features. For those prioritizing large-format printing with high volume, the Epson Workforce Pro WF-7840 offers impressive capacity and speed. Meanwhile, beginners or small teams may prefer the more straightforward, budget-friendly options like the Brother MFC-J6540DW. The main challenge lies in choosing between high-quality output, operational costs, and feature sets. Continue reading for a detailed comparison of these top picks to find the best fit for your office needs.
More Details on Our Top Picks
HP OfficeJet Pro 9720e Wide Format Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best for Office, 3 Month Instant Ink Trial Included, AI-Enabled (53N95A)
The HP OfficeJet Pro 9720e shines as the most well-rounded wide-format office printer, combining fast print speeds, high paper capacity, and advanced AI-driven formatting features. Unlike the Brother MFC-J6540DW, it offers superior color accuracy with P3 wide-gamut printing and HP’s AI for web page and email formatting, making professional-looking documents effortless. Its security features and 250-sheet trays suit busy offices that need continuous output, though its bulk—at over 17 inches deep—may be a drawback for tight spaces. The 3-month Instant Ink trial helps lower long-term costs, but exclusive cartridge circuitry limits third-party options. This printer is ideal for offices that prioritize speed, security, and vibrant, precise color output, but not for those with limited space or budget for HP cartridges. Best for medium-sized offices needing reliable, high-quality wide-format printing with security and smart features.
Pros:- Fast color and black-and-white printing speeds
- High paper capacity (250 sheets) with dual trays
- AI-enabled formatting for web pages and emails
- Strong security features with HP Wolf Pro Security
Cons:- Massive footprint may not suit small workspaces
- Cartridges require HP chips, limiting third-party options
- Higher initial cost compared to basic models
Best for: Medium-sized office teams requiring fast, secure, and vibrant wide-format printing with smart security features.
Not ideal for: Small offices with limited space or users seeking budget-friendly, third-party cartridge compatibility.
- Printer Type:Thermal Inkjet
- Print Speed:Up to 18 ppm color, 22 ppm black
- Paper Capacity:250 sheets
- Maximum Media Size:11×17 inches
- Connectivity:Wi-Fi, Ethernet, USB
- Resolution:1200 x 1200 dpi (black), 4800 x 1200 dpi (color)
- Additional Functions:Copy, Scan, Fax, ADF, Duplex
Bottom line: This printer best suits offices needing high-volume, vibrant, secure wide-format printing with smart features, but it’s less ideal for cramped spaces or cost-sensitive users.
Brother Genuine Wide Format All-in-One Wireless Color Printer for Home Office and Small Business with 11×17 Printer, Scanner, Copier and Fax – Fast 28 PPM Inkjet Technology (MFC-J6540DW)
Compared with the HP OfficeJet 9720e, the Brother MFC-J6540DW offers an impressive 28 ppm speed, making it ideal for small businesses and busy home offices that need quick output. Its versatile media support includes envelopes and cardstock up to 11×17, and its security protocols safeguard sensitive documents. The 250-sheet paper tray and 50-sheet ADF streamline workflows, while wireless and mobile printing via Brother’s app provide convenience. However, its bulk—over 18 inches deep—and slightly lower resolution (4800 x 1200 dpi) might be less appealing for those with limited desk space or seeking ultra-fine detail for professional photos. Its cost-effective ink system and faster speeds make it an excellent choice for productivity-focused environments, though it falls short on advanced AI features. This model best fits small businesses or home offices prioritizing speed and versatile media support, but not for users needing advanced AI formatting or compact size.
Pros:- High print speed of 28 ppm
- Supports media up to 11×17 inches, including envelopes
- 250-sheet paper tray with 50-sheet ADF
- Wireless, Ethernet, and mobile device compatibility
Cons:- Relatively large footprint in tight spaces
- Lower resolution than some competitors (4800 x 1200 dpi)
- Less advanced AI features compared to HP 9720e
Best for: Small business owners and home office users needing fast, versatile wide-format printing with reliable security.
Not ideal for: Offices with space constraints or those seeking advanced AI-based formatting features.
- Printer Type:Inkjet
- Print Speed:28 ppm
- Paper Capacity:250 sheets
- Maximum Media Size:11×17 inches
- Connectivity:Wi-Fi, Ethernet, USB
- Resolution:4800 x 1200 dpi
- Additional Functions:Copy, Scan, Fax, ADF
Bottom line: Ideal for small businesses and busy home offices that need fast, versatile wide-format printing, but not for users prioritizing advanced AI or compact size.
Epson Workforce Pro WF-7820 Wireless All-In-One Wide-Format Printer, Auto 2-Sided Print 13″ x 19″ Copy, Scan & Fax, 50-Page ADF, 250-sheet Paper Capacity, Works with Alexa – Black
The Epson WF-7820 excels as a high-volume, professional-grade wide-format printer, offering fast speeds (up to 25 ppm black and color) and a robust 250-sheet paper capacity. Its 13″ x 19″ output support and 50-page ADF provide excellent workflow efficiency for busy offices. The PrecisionCore Heat-Free technology ensures high-quality, smudge-resistant prints, while the wireless and Alexa compatibility add modern convenience. Compared to the HP 9720e, the Epson is slightly slower but emphasizes durability and volume for demanding environments. Its duplex auto-printing and security features make it suitable for sensitive business documents, but it may be less ideal for users needing ultra-fine photo detail or AI-driven formatting. This printer is perfect for offices with high-volume, wide-format needs and smart home integration, but less so for small, space-constrained setups.
Pros:- High-speed printing up to 25 ppm
- Supports 13″ x 19″ media with duplex printing
- 250-sheet paper capacity and 50-page ADF
- Wireless and Alexa compatibility
Cons:- Slightly slower than some competitors
- Larger footprint, less ideal for tight spaces
- Limited AI-driven formatting features
Best for: High-volume offices and creative environments needing reliable wide-format output with smart connectivity.
Not ideal for: Small offices with limited space or users requiring ultra-fine photo printing or AI features.
- Printer Type:Inkjet
- Print Speed:25 ppm black & color
- Paper Capacity:250 sheets
- Maximum Media Size:13×19 inches
- Connectivity:Wi-Fi, Alexa, Ethernet, USB
- Resolution:4800 x 1200 dpi
- Additional Functions:Copy, Scan, Fax, Duplex
Bottom line: Best suited for high-volume, wide-format office environments that value speed, durability, and modern connectivity, but not for small or photo-focused use cases.
Epson EcoTank Photo ET-8550 Wireless Wide-format Color All-in-One Supertank Printer with Scanner Copier, Ethernet and 4.3-inch Colorfull Touchscreen
The Epson EcoTank ET-8550 is the top choice for users prioritizing photo quality and creative projects, thanks to its 6-color Claria ET Premium ink system and borderless printing up to 13″ x 19″. Its refillable ink tanks offer exceptional cost savings—about 4 cents per 4″ x 6″ print—far below cartridge-based printers like the HP OfficeJet 9720e. While its printing speed (15 seconds for a 4×6 photo) isn’t the fastest, its ability to handle thick media—including cardstock and CDs—along with wide-format support, makes it ideal for artists, photographers, and creative professionals. The touchscreen and voice-activation streamline operation, but the larger size and higher price point may deter users focused on fast office throughput. This printer is best for photo enthusiasts and creative professionals who need high-quality, wide-format output on a budget, but not for high-speed document printing.
Pros:- Vibrant 6-color ink system for high-quality photos
- Borderless printing up to 13″ x 19″
- Exceptional cost savings (about 4 cents per photo)
- Supports thick media, CDs, and specialty papers
Cons:- Slower print speed (15 seconds for 4×6 photos)
- Larger footprint, less suitable for tight spaces
- Higher initial cost than basic printers
Best for: Photographers, artists, and creative professionals needing high-quality, wide-format, borderless photo printing with cost savings.
Not ideal for: Offices requiring rapid document throughput or compact size for limited space.
- Printer Type:Supertank Inkjet
- Print Speed:15 sec for 4×6
- Maximum Media Size:13×19 inches
- Paper Handling:Borderless, CD/DVD
- Connectivity:Wi-Fi, Ethernet, Touchscreen
- Resolution:5760 x 1440 dpi
- Additional Functions:Scan, Copy
Bottom line: Best suited for creative professionals and photographers needing superior wide-format photo quality and low running costs, but not ideal for high-volume office document printing.
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax, Ethernet and Printing up to 13 x 19 Inches, White
The Epson ET-15000 is the ideal choice for businesses needing large, high-quality wide-format printing at a low cost per page. Its refillable ink tanks support printing up to 13″ x 19″ with minimal ongoing expenses, comparable to laser in cost efficiency. The 250-sheet paper capacity and duplex functionality support high-volume workflows, similar to the HP OfficeJet 9720e, but with a focus on low-cost, long-term use. Its 2-year ink supply, supporting about 6,000 pages, makes it perfect for extended projects, while its Ethernet and wireless capabilities provide flexible connectivity. The user-friendly 4.3″ color touchscreen simplifies operation, but its size makes it less suitable for small offices or those seeking ultra-fast printing. This model is best for large-scale, cost-conscious business printing on wide media, but not for compact spaces or speed-sensitive tasks.
Pros:- Supports media up to 13″ x 19″ with borderless printing
- Low-cost ink bottles, saving up to 80% on printing costs
- 250-sheet paper capacity with duplex printing
- Supports Ethernet and Wi-Fi connectivity
Cons:- Large physical size may not fit in small spaces
- Slower printing compared to laser printers
- Higher upfront cost relative to basic models
Best for: Large offices and creative studios requiring extensive, cost-effective wide-format printing.
Not ideal for: Small offices or users needing the fastest print speeds or compact design.
- Printer Type:Supertank Inkjet
- Print Speed:Up to 17 ppm black, 9 ppm color
- Media Size:Up to 13×19 inches
- Paper Capacity:250 sheets
- Connectivity:Wi-Fi, Ethernet
- Resolution:4800 x 1200 dpi
- Additional Functions:Scan, Copy, Fax
Bottom line: This printer is best for large-scale, budget-conscious wide-format printing needs, but not suited for small offices or high-speed demands.
HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing best-for-office, 3 month Instant Ink trial included, AI-enabled (403X0A)
The HP OfficeJet Pro 9125e stands out for its combination of speed, smart AI features, and security, making it a top pick for busy office environments. Unlike the Epson Workforce Pro WF-7840, which excels in wide-format printing up to 13″ x 19″ but can be bulkier, the 9125e offers a more compact footprint with excellent connectivity, including dual-band Wi-Fi and HP’s intuitive app. Its AI-enabled printing enhances workflow by removing unwanted content, a feature less emphasized in the Epson WF-7310. The 250-sheet input tray and auto document feeder support high-volume tasks, but the reliance on HP proprietary cartridges with chips can be a downside for cost-conscious buyers. Print quality and speed are well balanced, though the initial setup can be complex for some users. This model makes the most sense for offices needing reliable, fast color printing with integrated security, and who want to leverage smart features without sacrificing speed.
Pros:- Fast print speeds up to 18 ppm color, 22 ppm black
- AI-enabled content removal ensures precise, waste-free printing
- Built-in security with HP Wolf Pro Security suite
- Wireless printing via dual-band Wi-Fi and HP app
Cons:- Cartridges with HP chips can be costly and restrict third-party options
- Setup process can be complicated for non-tech-savvy users
Best for: Small to medium-sized office teams that need reliable color printing, scanning, and security features.
Not ideal for: Large print shops or users primarily printing wide-format graphics, as it doesn’t match the Epson WF-7840’s maximum media size.
- Print Speed Black & Color:22 ppm black, 18 ppm color
- Input Tray Capacity:250 sheets
- Connectivity:Wi-Fi, Ethernet, USB
- Touchscreen:2.7-inch color touchscreen
- Maximum Print Resolution:1200 x 1200 dpi
- ADF Capacity:50 pages
Bottom line: This printer is ideal for offices that prioritize speed, security, and smart workflow features in a reliable all-in-one package.
Epson Workforce Pro WF-7840 Wireless All-in-One Wide-Format Printer with Auto 2-Sided Print up to 13″ x 19″, Copy, Scan and Fax, 50-Page ADF, 500-sheet Paper Capacity, 4.3″ Screen,Black
The Epson Workforce Pro WF-7840 excels in high-volume, wide-format printing with crisp color output, making it perfect for creative professionals and small businesses needing up to 13″ x 19″ prints. Compared with the HP OfficeJet Pro 9125e, which is more suited for standard office tasks, the 7840 prioritizes large media handling and fast, reliable color output, thanks to its PrecisionCore Heat-Free technology. Its fast print speeds and 500-sheet capacity make it suitable for busy print environments, though it is heavier and bulkier, requiring a sturdy setup. The Epson’s compatibility with Epson Genuine Cartridges ensures optimal performance but can be a drawback for those seeking affordable or third-party options. The user-friendly 4.3″ touchscreen and wireless features streamline workflow, making it an excellent choice for print shops or offices with frequent large-format jobs. It is less ideal for users who need a compact, all-in-one device for small spaces.
Pros:- Supports media up to 13″ x 19″ with borderless printing
- High-capacity 500-sheet paper tray and fast speeds
- Reliable PrecisionCore technology for crisp, vibrant prints
- Wireless connectivity with Epson Smart Panel app
Cons:- Heavy and bulky, requiring a dedicated space
- Uses only Epson-approved cartridges, which may be more expensive
Best for: Small business or creative studio requiring large-format, high-quality color printing with high-volume capacity.
Not ideal for: Small offices with limited space or users who prioritize compact all-in-ones for basic document printing.
- Print Resolution:4800 x 2400 dpi
- Maximum Media Size:13 x 19 inches
- Sheet Capacity:500 sheets
- Print Speed:12 ppm color, 25 ppm black
- ADF Capacity:50 pages
- Display:4.3-inch color touchscreen
Bottom line: Ideal for high-volume, large-format color printing needs in creative or professional settings with space for larger equipment.
Epson Workforce Pro WF-7310 Wireless Wide-Format Printer with Print up to 13″ x 19″ Auto Double-Sided Printing max 11″ x 17″, 500-sheet Capacity, 2.4″ Color Display, Smart Panel App – Black
The Epson Workforce Pro WF-7310 offers a balanced mix of wide-format capability, fast speeds, and ease of use, making it a strong contender for busy offices needing up to 13″ x 19″ prints. Unlike the Epson WF-7840, which supports larger media and more robust features, the 7310 is slightly more compact but still handles high-volume tasks with a 500-sheet capacity and dual trays. Its PrecisionCore technology ensures crisp, vibrant output with speeds up to 25 black and 12 color pages per minute. The 2.4″ color display and Epson Smart Panel app simplify setup and control, ideal for users who prefer straightforward operation. However, it is not as wide in media support as the WF-7840, limiting some large-format applications. It’s best for offices needing reliable, fast wide-format printing without the bulk of larger models.
Pros:- Supports media up to 13″ x 19″ with borderless options
- Fast speeds up to 25 ppm black and 12 ppm color
- 500-sheet capacity with dual trays for high-volume printing
- User-friendly 2.4″ color display and Smart Panel app
Cons:- Lacks the extensive media handling of larger Epson models
- Requires genuine Epson cartridges for optimal performance
Best for: Offices requiring high-volume, wide-format printing up to 13″ x 19″ with efficient workflow management.
Not ideal for: Small offices or users who need compact printers for limited space and basic document tasks.
- Print Speed:25 ppm black, 12 ppm color
- Maximum Media Size:13 x 19 inches
- Sheet Capacity:500 sheets
- Display:2.4-inch color LCD
- Maximum Copy Resolution:4800 x 2400 dpi
- Connectivity:Wi-Fi, Ethernet, USB
Bottom line: A reliable wide-format printer for busy offices that need high-volume, high-quality prints with easy control features.
How We Picked
In selecting these printers, I evaluated key factors that matter most to office users: printing performance, reliability, versatility, build quality, and ongoing costs. I prioritized models that can handle wide-format printing up to 13×19 inches, with features like auto duplexing, high paper capacity, and wireless connectivity. Ease of use and maintenance requirements also played a role, as did the overall value proposition—balancing price against features. The ranking reflects a combination of these practical considerations, favoring models that excel across multiple criteria while fitting different office sizes and budgets.Factors to Consider When Choosing Best Office Wide Format Printer
Choosing the best office wide format printer requires understanding your specific needs and recognizing which features deliver the most value. Beyond raw print quality, factors like operational costs, ease of integration into your workflow, and maintenance requirements can significantly influence your long-term satisfaction. It’s important to weigh upfront costs against ongoing expenses such as ink or toner and service. Additionally, consider the physical footprint—larger printers may offer more capacity but require more space. Finally, assess compatibility with your existing devices and network to ensure seamless operation.Print Size and Capacity
Not all wide-format printers support the same maximum paper size or capacity. If your office needs to print large posters, detailed plans, or technical drawings regularly, prioritize models that support 13×19 inches or larger. Higher paper capacity reduces the need for frequent refills, saving time during intensive print jobs. However, larger capacity models tend to be bulkier and more expensive, so balance your space constraints with your volume requirements.
Print Speed and Productivity
Speed is vital in a busy office environment where delays can disrupt workflow. Look for printers with higher pages-per-minute (PPM) rates for both standard and wide-format prints. Features like automatic double-sided printing and large input trays can also boost productivity by reducing manual interventions. Keep in mind that faster printers may come with higher initial costs, but this investment can pay off in time savings over the long run.
Operational Costs & Ink/Toner Efficiency
Long-term expenses often outweigh the initial purchase price. EcoTank or supertank models, like those from Epson, typically offer lower ink costs per page, ideal for high-volume environments. Conversely, traditional inkjet or toner-based printers may have lower upfront prices but higher ongoing costs. Evaluating the cost per page and availability of refill options can help avoid surprises and keep your printing budget in check.
Ease of Use & Maintenance
A user-friendly interface, straightforward paper handling, and reliable maintenance features make daily operation smoother. Wireless connectivity, mobile printing, and intuitive touchscreen controls add convenience, especially for teams with diverse tech setups. Consider the availability of local service support and ease of replacing consumables—these factors can influence downtime and total ownership costs.
Size & Integration
Wide-format printers can be sizable, so measuring your workspace is essential before purchasing. Also, check compatibility with your existing network and software to ensure seamless integration. Some models offer cloud printing and mobile app support, which streamline workflows. Remember, a larger printer with advanced features may be unnecessary for small teams, while bigger offices benefit from higher capacity units.
Frequently Asked Questions
How much should I expect to spend on a good office wide format printer?
The price range for office wide format printers varies widely based on features and capacity. Budget-friendly models start around $500, suitable for light use or small teams. Mid-range options typically fall between $1,000 and $2,500, offering a balance of features and performance. Premium models with advanced features, higher capacity, and faster speeds can cost $3,000 or more. Consider your volume and long-term operational costs to determine the best value within your budget.
Are inkjet or toner-based wide format printers better for office use?
Both inkjet and toner-based printers have advantages. Inkjet printers, like many Epson EcoTank models, excel at producing detailed, high-quality color images, making them ideal for posters and graphics. Toner-based printers, often laser or LED, tend to be faster and cheaper to operate at high volumes, with sharper text and less smudging. Your choice depends on your primary printing needs—color accuracy versus speed and cost efficiency—and the volume your office handles regularly.
What’s the most important feature to prioritize in a wide format office printer?
The most critical feature varies based on your specific needs, but generally, print capacity and speed are top priorities. High-volume offices benefit from larger input trays and faster output to keep up with demand. Additionally, reliable wireless connectivity and ease of maintenance can significantly improve daily operations. Balancing these with print quality and operational costs ensures you select a model that supports your workflow without creating bottlenecks or excessive expenses.
Can I use a standard office printer for wide-format printing?
Most standard office printers are limited to smaller paper sizes, typically up to A3 or letter size. Wide-format printers are specifically designed to handle larger media, up to 13×19 inches or more. Attempting to use a small-format printer for wide-format tasks usually results in poor quality, frequent paper jams, or damage. Investing in a dedicated wide-format model ensures reliable, high-quality output tailored to large documents and graphics.
How important is the brand when choosing an office wide format printer?
Brand reputation matters because it often correlates with build quality, reliability, and support. Established brands like Epson, HP, and Brother have extensive service networks and proven track records in producing durable printers. However, lesser-known brands might offer lower prices but could lack the same level of support or longevity. Balancing brand trust with specific feature needs and budget is key to making a satisfying purchase.
