Finding the best office wide format printer requires balancing print quality, speed, and cost. The HP OfficeJet Pro 9730 stands out as the overall best choice for its versatility and fast performance. For those prioritizing cost-efficiency and ink savings, the Epson EcoTank ET-15000 offers impressive value. Meanwhile, the Epson Workforce Pro WF-7840 provides a robust feature set for high-volume printing. Buyers often face tradeoffs between upfront cost, ongoing maintenance, and print quality. Keep reading for a detailed breakdown to help you make a confident choice.
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Key Takeaways
- The top-ranked printers balance print quality, speed, and operational costs, making them suitable for varied office needs.
- Inkjets with supertank technology, like Epson EcoTank models, excel in ongoing savings but come with higher initial prices.
- Wireless connectivity and user-friendly interfaces are common among the best options, improving workflow efficiency.
- Higher-end models tend to support larger formats and faster speeds, but they also come with premium price tags.
- Choosing the right printer depends heavily on volume, budget, and future scalability needs.
| HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer |  | Best Overall Office Wide Format Printer | Print Speed: up to 22 ppm black, 18 ppm color | Paper Capacity: 250 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson Workforce Pro WF-7840 Wireless All-in-One Wide-Format Inkjet Printer |  | Best for Wide-Format Professional Printing | Maximum Print Size: 13″ x 19″ | Print Speed: up to 20 ppm black, 10 ppm color | Paper Capacity: Up to 500 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson EcoTank ET-15000 Wireless All-in-One Wide-Format Supertank Printer |  | Best for High-Volume Cost Savings | Print Resolution: 4800 x 2400 dpi | Print Speed: 17 ppm black/9 ppm color | Monthly Duty Cycle: 33,000 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 9730 Wide-Format Wireless All-in-One Color Inkjet Printer |  | Best for Large-Format Office Printing up to 11×17 | Print Speed (Black): up to 22 ppm | Print Speed (Color): up to 18 ppm | Maximum Print Size: 11 x 17 inches | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson WorkForce Pro WF-7310 Wireless All-in-One Wide-Format Inkjet Printer |  | Best for Fast, Reliable High-Volume Wide-Format Printing | Print Speed: 25 ppm black, 12 ppm color | Maximum Print Size: 13″ x 19″ | Paper Capacity: 500 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 9730e Wide Format Wireless All-in-One Color Inkjet Printer |  | Best Overall for Versatile Office Printing | Print Speed: up to 18 ppm color, 22 ppm black | Print Technology: Inkjet | Functions: Print, scan, copy, fax | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 9720 Wide-Format Wireless All-in-One Color Inkjet Printer |  | Best for High-Volume Wide-Format Printing | Print Speed (Black): up to 22 ppm | Print Speed (Color): up to 18 ppm | Maximum Print Size: 11 x 17 inches | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson Workforce Pro WF-7820 Wireless All-in-One Wide-Format Inkjet Printer |  | Best for High-Speed, Professional-Quality Wide-Format Printing | Print Size: up to 13 x 19 inches | Print Speed: 25 black / 12 color ISO ppm | Paper Capacity: 250 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| office wide format printer | Connectivity | Print Speed | Paper Capacity | Maximum Print Size |
|---|---|---|---|---|
| HP OfficeJet Pro 9125 Wireless | Wireless dual-band Wi-Fi | up to 22 ppm black, 18 ppm color | 250 sheets | — |
| Epson Workforce Pro WF-7840 Wi | Wi-Fi 802.11ac | up to 20 ppm black, 10 ppm color | Up to 500 sheets | 13" x 19" |
| Epson EcoTank ET-15000 Wireles | Wi-Fi, LAN, USB | 17 ppm black/9 ppm color | — | 13" x 19" |
| HP OfficeJet Pro 9730 Wide-For | — | — | 500 sheets | 11 x 17 inches |
| Epson WorkForce Pro WF-7310 Wi | Wi-Fi 5, Wi-Fi Direct | 25 ppm black, 12 ppm color | 500 sheets | 13" x 19" |
| HP OfficeJet Pro 9730e Wide Fo | Wireless, dual-band Wi-Fi | up to 18 ppm color, 22 ppm black | — | — |
| HP OfficeJet Pro 9720 Wide-For | Wireless, dual-band Wi-Fi | — | 250 sheets | 11 x 17 inches |
| Epson Workforce Pro WF-7820 Wi | Wi-Fi, Wi-Fi Direct, Ethernet, Bluetooth | 25 black / 12 color ISO ppm | 250 sheets | — |
More Details on Our Top Picks
HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9125 stands out for its balanced mix of speed, versatility, and eco-friendliness, making it ideal for busy offices that need reliable color printing and multi-functionality. Its 22 ppm black and 18 ppm color speeds surpass many competitors like the Epson WF-7840, which, while offering similar features, can lag slightly on speed and ease of use. The 2.7-inch touchscreen is compact compared to the larger display on the HP 9730 but remains sufficient for most tasks. The printer’s focus on sustainability, with over 40% recycled plastic, aligns well with environmentally conscious businesses. However, it requires original HP cartridges with circuitry, which can add to ongoing costs, and firmware updates might be needed for optimal security. Overall, this model provides a reliable, secure, and eco-friendly option for small to medium offices seeking a versatile all-in-one.
Pros:- Fast color printing and versatile all-in-one functions
- Wireless connectivity with mobile printing support
- Secure printing with HP security features
- Eco-friendly design with recycled plastic content
Cons:- Requires cartridges with original HP chips or circuitry
- Firmware updates may be necessary for security
- Touchscreen interface may feel small to some users
Best for: Office managers who want a dependable, eco-conscious printer with security features and mobile connectivity
Not ideal for: Large organizations needing extremely high-volume printouts or very large touchscreen controls
- Print Speed:up to 22 ppm black, 18 ppm color
- Paper Capacity:250 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless dual-band Wi-Fi
- Features:Print, scan, copy, fax, auto duplex, auto document feeder
- Security:HP Wolf Pro Security
Our verdict“This printer makes the most sense for small to medium offices prioritizing security, eco-friendliness, and multi-functionality.”
Epson Workforce Pro WF-7840 Wireless All-in-One Wide-Format Inkjet Printer
The Epson Workforce Pro WF-7840 excels in producing large-format prints up to 13″ x 19″ with precision and speed, making it ideal for architectural plans, posters, and detailed graphics. Compared to the Epson WF-7310, it offers a broader paper capacity and better overall performance for high-volume tasks, though it may lack some advanced security features. The PrecisionCore Heat-Free technology ensures quick, vibrant prints, but the absence of refillable tanks means ongoing ink costs can be higher. Its wireless capabilities, including Epson Connect and popular mobile printing options, support remote workflows effectively. This model is perfect for design firms or offices needing reliable, large-format output without sacrificing speed or quality—though its size and initial setup complexity should be considered.
Pros:- Wide-format printing up to 13″ x 19″
- Fast, vibrant output with PrecisionCore technology
- Wireless connectivity with Epson apps
- High paper capacity (up to 500 sheets)
Cons:- Higher ongoing ink costs without refillable tanks
- Complex initial setup for some users
- Lack of refillable ink system to reduce costs
Best for: Design studios or engineers requiring frequent large-format printing with high precision
Not ideal for: Small offices with limited space or occasional printing needs, due to its size and capacity
- Maximum Print Size:13″ x 19″
- Print Speed:up to 20 ppm black, 10 ppm color
- Paper Capacity:Up to 500 sheets
- Connectivity:Wi-Fi 802.11ac
- Features:Print, scan, copy, fax, auto duplex
- Technology:PrecisionCore Heat-Free
Our verdict“Best suited for high-volume, large-format professional printing where quality and speed outweigh initial setup complexity.”
Epson EcoTank ET-15000 Wireless All-in-One Wide-Format Supertank Printer
The Epson EcoTank ET-15000 is designed for large-volume printing with its refillable super-sized ink tanks, making it a clear choice for offices with heavy printing demands. Its cost per page is significantly lower than cartridge-based models like the HP OfficeJet 9730, especially for high-volume workflows. Support for wide-format printing up to 13″ x 19″ and the ability to print 6,000 pages per ink set makes it highly economical over time. Voice-activated printing and wireless connectivity add convenience, but the initial setup can be daunting, and its large footprint requires ample space. This printer is perfect for businesses prioritizing long-term savings and high-volume capacity, although less ideal for those with limited space or minimal print volume.
Pros:- Cost-effective with refillable ink tanks
- Supports wide-format printing up to 13″ x 19″
- High monthly duty cycle (33,000 pages)
- Wireless and voice-activated printing
Cons:- Complex initial setup
- Large size may require dedicated space
- Requires internet for full feature access
Best for: Large offices or print shops focusing on high-volume, cost-effective wide-format printing
Not ideal for: Small offices or users with limited space, due to its size and complex setup process
- Print Resolution:4800 x 2400 dpi
- Print Speed:17 ppm black/9 ppm color
- Monthly Duty Cycle:33,000 pages
- Maximum Print Size:13″ x 19″
- Connectivity:Wi-Fi, LAN, USB
- Ink System:Refillable super-sized tanks
Our verdict“Ideal for high-volume, cost-conscious offices that need reliable wide-format printing with minimal ongoing ink costs.”
HP OfficeJet Pro 9730 Wide-Format Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9730 is well-suited for offices needing wide-format capabilities up to 11″ x 17″ with fast speeds and security. Its 22 ppm black and 18 ppm color speed matches the OfficeJet 9125 but adds the ability to handle larger paper sizes, making it a versatile choice for professional environments. The large 4.3-inch touchscreen simplifies operation, and the 500-sheet capacity supports high-volume workloads. Compared to the 9125, it offers larger maximum print size but at the cost of increased bulk and complexity, especially for smaller spaces. Subscription ink costs and setup complexity could be drawbacks, but the security features and large capacity make it appealing for busy offices that need reliable, professional-quality wide-format output.
Pros:- Handles wide-format up to 11″ x 17″
- Fast speeds suitable for office environments
- Large 4.3-inch touchscreen
- High paper capacity (500 sheets)
Cons:- Requires ongoing ink subscription costs
- Bulkier design, takes up space
- Setup can be complex for some users
Best for: Offices requiring frequent large-format printing with security and high capacity
Not ideal for: Small teams or offices with limited space or infrequent wide-format needs
- Print Speed (Black):up to 22 ppm
- Print Speed (Color):up to 18 ppm
- Maximum Print Size:11 x 17 inches
- Paper Capacity:500 sheets
- Touchscreen:4.3-inch color
- Features:Print, scan, copy, fax, auto duplex
Our verdict“Best for professional offices needing reliable, large-capacity wide-format printing with advanced security features.”
Epson WorkForce Pro WF-7310 Wireless All-in-One Wide-Format Inkjet Printer
The Epson WorkForce Pro WF-7310 combines high-speed performance with durable, vibrant prints capable of reaching 13″ x 19″. Its 25 ppm black and 12 ppm color speeds are excellent for busy offices that need quick turnaround times. The 500-sheet capacity and DURABrite Ultra pigment inks support heavy workloads, making this a strong choice over smaller-capacity models like the OfficeJet 9125. Its wireless features, including Epson Smart Panel App, facilitate easy control and remote printing, though it requires genuine Epson cartridges to prevent damage. The setup might be complex for some, but once operational, it offers a reliable, fast, and cost-effective solution for large-format printing needs in demanding environments.
Pros:- High-speed printing up to 13″ x 19″
- Reliable performance with high page capacity
- Wireless control via Epson Smart Panel App
- Durable, vibrant ink using DURABrite Ultra inks
Cons:- Requires genuine Epson cartridges
- Complex setup for some users
- Limited to Epson brand ink cartridges
Best for: High-volume offices or print shops needing fast, reliable wide-format output
Not ideal for: Users with limited space or those who prefer simpler, cartridge-free systems
- Print Speed:25 ppm black, 12 ppm color
- Maximum Print Size:13″ x 19″
- Paper Capacity:500 sheets
- Connectivity:Wi-Fi 5, Wi-Fi Direct
- Technology:DURABrite Ultra pigment inks
- Inks:Genuine Epson cartridges
Our verdict“This printer is ideal for busy, high-volume environments that demand speed, durability, and reliable wireless control.”
HP OfficeJet Pro 9730e Wide Format Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9730e stands out for its combination of wide-format printing, fast color output, and all-in-one functionality, making it a strong contender against the Epson WF-7820. Its ability to handle a variety of tasks—print, scan, copy, fax—paired with wireless support and security features, provides a comprehensive package for busy offices. However, its reliance on cartridges with HP chips can complicate refills if using third-party supplies, and firmware updates are necessary to maintain security, adding some maintenance overhead. Compared to the Epson, it offers better security integration but at a slightly higher ongoing cost due to ink subscription requirements. This model is better suited to offices that prioritize color quality and security without needing the highest-speed throughput.
Pros:- Versatile all-in-one functionality including fax
- Wireless connectivity with mobile printing support
- Includes 3 months of Instant Ink for easy maintenance
- Secure printing with HP Wolf Pro Security
Cons:- Dependence on HP-specific cartridges can increase costs
- Firmware updates are necessary for security
- Subscription fee applies after initial trial
Best for: Small to medium-sized offices needing all-in-one functionality with reliable security and color quality.
Not ideal for: Offices seeking ultra-low running costs or those preferring ink tank systems for volume printing.
- Print Speed:up to 18 ppm color, 22 ppm black
- Print Technology:Inkjet
- Functions:Print, scan, copy, fax
- Duplex Printing:Auto
- Input Capacity:Two 250-sheet trays
- Connectivity:Wireless, dual-band Wi-Fi
- Included Ink:3 months Instant Ink with HP+ activation
- Security:HP Wolf Pro Security
- Recycled Content:Made with more than 30% recycled plastic
Our verdict“Ideal for offices that need versatile, secure, and high-quality wide-format color printing with minimal fuss.”
HP OfficeJet Pro 9720 Wide-Format Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9720 excels in delivering professional-quality prints up to 11×17 inches, with a large 250-sheet capacity and a user-friendly 2.7-inch touchscreen, making it more suitable for high-volume tasks than the smaller 9730e. While both models support wireless printing and security, the 9720’s larger maximum paper size and touchscreen provide a better experience for frequent wide-format jobs. Its need for a subscription for ongoing ink delivery can be a drawback for cost-conscious offices, and its bulk may be less ideal for very tight spaces. When compared to the Epson WF-7820, it offers a more straightforward user interface but sacrifices some speed and flexibility for those needing larger formats. This pick makes the most sense for offices that prioritize easy operation and frequent printing of larger documents.
Pros:- Supports up to 11×17 inches for large-format printing
- Large 250-sheet paper capacity
- Intuitive 2.7-inch color touchscreen
- Wireless and mobile device compatibility
Cons:- Requires subscription for ongoing ink supply
- Bulkier design not suited for small spaces
- Some features depend on internet connectivity
Best for: Medium-sized offices requiring frequent, large-format printing with easy-to-use controls.
Not ideal for: Small offices with limited space or those prioritizing minimal ongoing costs and simpler setups.
- Print Speed (Black):up to 22 ppm
- Print Speed (Color):up to 18 ppm
- Maximum Print Size:11 x 17 inches
- Paper Capacity:250 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless, dual-band Wi-Fi
- Security:HP Wolf Pro Security
- Recycled Content:More than 30% recycled plastic
Our verdict“Best suited for offices that need reliable, large-format printing with user-friendly controls and security features.”
Epson Workforce Pro WF-7820 Wireless All-in-One Wide-Format Inkjet Printer
The Epson Workforce Pro WF-7820 is tailored for demanding workloads, offering faster black-and-color printing speeds (25 and 12 ppm respectively) and larger paper capacity, making it ideal for high-volume environments needing prints up to 13×19 inches. Its use of DURABrite Ultra pigment inks ensures dry, durable output suitable for professional use. While its advanced connectivity options, including Ethernet and Bluetooth, add flexibility, the initial cost is higher, and setup can be complex. Unlike HP models, which rely on cartridges, Epson emphasizes genuine cartridges to avoid damage, which may increase ongoing costs. Compared to the HP options, the WF-7820’s higher speed and larger print size make it better suited for heavy workloads but less straightforward for smaller, less technical offices. It’s perfect for those who need speed and durability in wide-format printing.
Pros:- High-speed printing with professional results
- Large paper capacity reduces refills
- Wireless, Ethernet, Bluetooth connectivity
- Durabrite Ultra pigment inks for durability
Cons:- Requires use of genuine Epson cartridges
- Complex setup for some users
- Higher initial investment compared to basic models
Best for: Large, fast-paced offices or print shops requiring quick, durable, professional-quality wide-format prints.
Not ideal for: Small offices or users seeking low-cost, low-maintenance printers or who prefer refillable ink tanks.
- Print Size:up to 13 x 19 inches
- Print Speed:25 black / 12 color ISO ppm
- Paper Capacity:250 sheets
- Touchscreen:4.3-inch color touchscreen
- Connectivity:Wi-Fi, Wi-Fi Direct, Ethernet, Bluetooth
- Inks:DURABrite Ultra pigment inks
- Cost:Higher initial price
- Compatibility:Genuine Epson cartridges only
Our verdict“Designed for offices with heavy workloads needing fast, reliable, and durable wide-format printing capabilities.”
How We Picked
These printers were evaluated based on a combination of performance metrics, build quality, ease of use, and long-term value. Priority was given to models that balance print quality with operational costs, especially for office environments where volume matters. We also considered connectivity features, maintenance requirements, and user reviews to ensure each option offers reliable, consistent performance. The ranking reflects a mix of affordability and premium features, aiming to serve different office sizes and budgets effectively.| office wide format printer | Connectivity |
|---|---|
| HP OfficeJet Pro 9125 Wireless | Wireless dual-band Wi-Fi |
| Epson Workforce Pro WF-7840 Wi | Wi-Fi 802.11ac |
| Epson EcoTank ET-15000 Wireles | Wi-Fi, LAN, USB |
| HP OfficeJet Pro 9730 Wide-For | — |
| Epson WorkForce Pro WF-7310 Wi | Wi-Fi 5, Wi-Fi Direct |
| HP OfficeJet Pro 9730e Wide Fo | Wireless, dual-band Wi-Fi |
| HP OfficeJet Pro 9720 Wide-For | Wireless, dual-band Wi-Fi |
| Epson Workforce Pro WF-7820 Wi | Wi-Fi, Wi-Fi Direct, Ethernet, Bluetooth |
Factors to Consider When Choosing Best Office Wide Format Printer
Selecting the best office wide format printer involves understanding key factors that impact daily usage and long-term costs. Beyond initial price, considerations like print quality, speed, and operational expenses play vital roles. It’s important to match your choice with your office’s volume and workflow demands to avoid overspending or underperformance. Here are the main factors to keep in mind when choosing your ideal printer.Print Quality and Color Accuracy
High-quality output is essential for professional documents, presentations, and detailed graphics. Inkjet printers generally excel in color accuracy, but some models may sacrifice speed or cost efficiency. Consider whether your office prioritizes sharp text, vibrant images, or both, and choose a printer that offers the right balance. Keep in mind that higher resolution settings may slow down printing times and increase ink usage.
Print Speed and Volume Capacity
If your office handles large volumes regularly, speed and duty cycle become critical. Look for printers with faster pages-per-minute ratings and high monthly duty cycles to avoid bottlenecks. Be cautious of models with high rated speeds that may lack the build quality for sustained use, or vice versa. Matching speed capabilities with your typical workload prevents delays and ensures productivity.
Operational Costs and Ink Supply
Long-term costs often outweigh initial purchase price, especially with inkjet models. Supertank printers like Epson EcoTank can dramatically lower per-page costs, but they usually come with a higher upfront price. Consider the availability and cost of replacement inks or cartridges, and evaluate whether the savings justify the initial investment. This tradeoff is particularly important for offices with high printing volumes.
Connectivity and Usability
Wireless options, mobile printing, and touchscreen interfaces streamline workflow and increase flexibility. Look for models that support multiple devices and operating systems, especially if your team uses different devices. An intuitive setup and maintenance process reduce downtime and frustration—features that are often overlooked but critical for busy office environments.
Size and Space Requirements
Wide-format printers tend to be larger, so measuring your available space is essential. Consider models that fit comfortably within your designated area, while still providing room for paper handling and maintenance. Compact designs may sacrifice certain features or capacity, so balance your space constraints with your printing needs. Proper placement also helps minimize noise and disruption during operation.
Future Scalability and Support
Think about your office’s growth trajectory and whether the printer can handle increased volume or larger formats down the line. Check for manufacturer support, warranty options, and availability of replacement parts. Investing a bit more in a scalable, reliable model can save money and hassle in the long run, especially in dynamic work environments.
Frequently Asked Questions
How do I determine the right print size for my office?
Start by assessing the maximum paper size your office needs regularly, such as legal or tabloid formats. Consider future expansion plans—if you might require larger formats later, choose a model that can handle those sizes now. Keep in mind that larger printers often require more space and have higher costs, so balance your current needs with potential growth. Matching the printer’s maximum capacity with your typical workload prevents bottlenecks and additional purchases.
Are wireless features worth the extra cost?
Wireless connectivity can significantly improve workflow, allowing multiple users to print from various devices without cables. If your office has multiple workstations or mobile device usage, these features often justify the added expense by reducing setup time and increasing flexibility. However, ensure the wireless setup is reliable and secure to prevent disruptions or data breaches. For small offices with fixed setups, wired connections might be a more cost-effective choice.
How important is print speed for my office?
Print speed becomes critical in high-volume environments where delays can hamper productivity. Faster printers can handle larger jobs more efficiently, but they might come with higher costs. For smaller teams or occasional printing needs, a moderate speed may suffice and save money. Always compare speed ratings with real-world performance and consider your typical monthly volume to make an appropriate choice.
What maintenance should I expect with wide-format inkjet printers?
Regular maintenance includes cleaning print heads, replacing ink or toner, and clearing paper jams. Models with larger ink tanks or advanced features often require less frequent servicing and lower ongoing costs. However, some printers may need more frequent calibration or head cleaning if used infrequently. Budgeting for maintenance and understanding the warranty coverage helps prevent unexpected downtime and ensures consistent performance.
Is it better to buy a new or refurbished wide-format printer?
New printers typically come with full warranties and the latest features, offering peace of mind for critical office tasks. Refurbished models can save money upfront but may have limited warranties and uncertain longevity. If your budget is tight, a certified refurbished printer from a reputable seller can be a viable option, provided you verify its condition and support options. For high-volume or mission-critical use, investing in a new model often proves more reliable and cost-effective over time.
Conclusion
For offices seeking overall balance, the HP OfficeJet Pro 9730 offers reliable performance and versatility. Small teams or budget-conscious buyers should consider the Epson EcoTank ET-15000 for its savings on ink. Those requiring advanced features and larger formats might prefer the Epson Workforce Pro WF-7840. Beginners or offices with limited space will benefit from more compact models, while growing businesses should prioritize scalability and support. Tailor your choice to your specific workload, budget, and future plans to get the best fit.Fall Picks
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